How can we help you?

• Add co-authors with full details including name, affiliation, and email.
• Remove co-authors as needed from the author management section.

• Open the My Papers module and select 'Edit' next to your submission.
• Update information where allowed and save changes.

• Open your submission and select 'Replace PDF'.
• Upload a corrected version of your manuscript.

Statuses include:

• Draft – Submission not yet finalized
• Submitted – Paper successfully submitted
• Under Review – Paper is being reviewed by TPC members
• Reviewed – All reviews have been completed

• Navigate to Conferences → Create Conference.
• Complete the required fields: Conference Name, Short Name, Year, Location, Website URL, Description, Start/End Date, Submission Deadline, Notification Deadline, Camera-Ready Deadline, Banner/Logo Upload.
• Review all information carefully, then click Save Conference.
• The system redirects you to the full conference management interface.

• Click Manage next to a conference in the list.
• You will enter a full management workspace with a dedicated sidebar including: Overview, Tracks, Categories, TPC Members, Submissions, Assignments, Bidding, Review Forms, Settings, Decisions, Logs.

Adding a Track:

• Open Tracks from the conference sidebar.
• Click Add Track.
• Enter Track Name and Track Description.
• Click Save.

Editing or Removing:

• Click Edit next to a track to update details.
• Click Delete to remove a track.
• Important: A track cannot be deleted if submissions exist under it.

• Navigate to Categories from the sidebar.
• Click Add Category to define a new classification.
• Enter category name and description.
• Use Edit/Delete as needed.

• Open TPC Members from the conference sidebar.
• Click Add Member.
• Enter reviewer name, email, and optional affiliation.
• Select one or more specialization areas for accurate reviewer assignment.
• Click Save Member.
• The TPC member is immediately added to the active list.

Editing:

• Click Edit beside any member.
• Update personal information or specialization areas.
• Save changes to update the reviewer profile.

Removing:

• Click Remove next to the reviewer you wish to delete.
• Confirm the action.
• Note: Removal may be blocked if reviewer has assigned papers.

Viewing All Papers:

• Open Submissions.
• Each submission displays title, track, authors, status, and review progress.
• Use filters and search to locate specific papers.

Opening a Paper:

• Click View next to any paper.
• The submission page displays: Abstract, Author list, Uploaded PDF(s), Submission version history, Assigned reviewers, Review status summary.

Adding a New Question:

• Open Review Forms.
• Click Add Question.
• Select a question type: Short Text, Long Text, Numerical Score, Yes/No, Rating Scale.
• Enter the question title and optional description.
• Click Save Question.

Setting Question Weight:

• For score-based questions, locate the Weight field.
• Enter a numerical weight (e.g., 0.1–1). Higher weights influence final scoring more strongly.

Reordering: Use drag-and-drop to reorder questions. Order affects how reviewers interpret evaluation importance.

Note: The system may restrict removal if reviews have already been submitted.

Manual Assignment:

• Open Assignments from the sidebar.
• Select a paper from the list.
• Click Assign Reviewer.
• Choose one or more reviewers.
• Click Save to finalize assignment.

Auto-Assignment:

• Open Auto Assignment within the Assignments module.
• Choose preferred strategy: Based on Bidding, Based on Specialization, Balanced load distribution, Cluster-based matching.
• Select number of reviewers per paper.
• Click Run Auto Assignment.
• Review the summary of assignments generated by the system.

Viewing Reviewer Bids:

• Open Bidding.
• View bidding preferences submitted by reviewers: Want to Review, Neutral, Not Interested, Conflict of Interest.

Using Bids for Assignment:

• Use the bidding overview to identify enthusiastic reviewers.
• Avoid assigning reviewers who marked Not Interested or Conflict.

Making a Decision:

• Open a submission from the Submissions module.
• Navigate to the Decision section.
• Choose from: Accept, Reject, Revision Required.
• Add decision notes for the authors.
• Click Save Decision.

Using Templates: Select a predefined decision template to automatically fill decision text. Modify content as needed.

Sending Notifications: After saving the decision, click Send Notification. Authors receive both email and in-system alerts.

General Settings: Update conference name, short name, dates, and logo.

Submission Settings: Configure allowed file types, maximum file size, and whether authors can modify submissions after deadlines.

Review Settings: Set number of required reviews per paper, enable/disable blind reviewing, configure review deadlines and reminders.

Camera-Ready Settings: Define final formatting and file rules, set page limits and allowed formats.

Notification Templates: Customize automated emails for submission confirmation, review completion, decision announcements, and camera-ready reminders.

Viewing Logs:

• Navigate to Logs.
• Filter by user, date, or action type.
• Logs include all submission events, reviewer actions, decisions, and updates.

Exporting: If enabled, logs may be exported as CSV or PDF. Exports are useful for audits and conference reporting.

Opening Assigned Papers:

• Select any paper to view the abstract, metadata, and PDF file.
• Download the PDF to read the full manuscript.

Submitting a Review:

• Complete all required fields in the review form.
• Provide comments to authors and confidential comments to chairs.
• Submit your review before the deadline.

• If allowed, open the review again and select 'Edit Review'.
• Modify responses as needed and resubmit.

• Open the Bidding module to view available submissions.
• Select whether you want to review, are neutral, or prefer not to review each paper.
• Mark any conflicts of interest.

• If enabled by the conference chair, you may participate in decision voting.
• Access the voting interface from your reviewer dashboard.
• Cast your vote on papers after reviews are complete.